Job Description

About Us:

B&H Construction is a full-service design-build firm committed to delivering innovative and high-quality construction solutions. We are seeking a reliable and detail-oriented Administrative Assistant to join our growing team and help keep our operations running smoothly.

Position Summary:

The Administrative Assistant will play a key role in supporting daily operations across multiple departments. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will have prior experience in construction or a related industry and be comfortable handling a mix of administrative, permitting, and insurance-related tasks.

Key Responsibilities:

• Provide general administrative support including document preparation, data entry, and filing.
• Track and maintain insurance documentation for vendors and subcontractors.
• Assist with permitting applications and ensure timely follow-up with city or county departments.
• Manage lead intake process and ensure proper routing to the appropriate team members.
• Prepare and format reports, memos, invoices, and other business documents.
• Schedule and coordinate meetings, site visits, conferences, and company events.
• Maintain calendars, book travel, and manage appointments for staff as needed.
• Communicate with internal teams, clients, and vendors professionally and promptly.
• Support office organization and ensure supplies and resources are adequately stocked.

Qualifications:

• 2+ years of administrative experience; construction or permitting experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with permitting processes and insurance documentation is a plus.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to handle confidential information with discretion.
• Self-motivated and able to work both independently and as part of a team.

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