Job Description

Job Description

Job Description

We are looking for a talented and experienced Administrative Assistant to provide high-level support to two Vice Presidents in a dynamic and fast-paced environment. This Contract-to-permanent position offers an excellent opportunity for a detail-oriented individual to showcase exceptional organizational skills and adaptability, while managing diverse priorities and contributing to key projects. The ideal candidate will thrive in a role that requires both proactive problem-solving and the ability to handle tasks with precision and professionalism.

Responsibilities:
• Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.
• Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.
• Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.
• Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.
• Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.
• Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.
• Perform data entry and maintain accurate records to support administrative operations.
• Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.
• Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness.• Previous experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role providing support to senior leadership.
• Demonstrated ability to manage long-term projects, such as school accreditation or similar initiatives.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with Salesforce or similar CRM tools is highly desirable.
• Exceptional organizational skills, with the ability to handle multiple priorities and meet deadlines.
• Excellent verbal and written communication skills, ensuring clarity and professionalism in interactions.
• Ability to adapt to contrasting work styles and effectively support two leaders with differing approaches.
• Associate’s or Bachelor’s degree preferred, along with a minimum of 3 years of experience in higher-level administrative roles.

Job Tags

Permanent employment, Contract work, Work at office,

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