Job Description

We are seeking a professional, organized, and friendly Receptionist with a construction background to join our team. The ideal candidate will have a background in construction or experience working in a similar industry. This role is crucial to maintaining the smooth operation of our office and ensuring a welcoming environment for clients, vendors, and staff. Key Responsibilities: Reception Duties: Greet and assist visitors, answer and direct phone calls, and manage incoming and outgoing correspondence (email, mail, packages, etc.). Administrative Support: Assist with scheduling meetings, maintaining calendars, and preparing reports and documents. Office Management: Ensure the office is organized and stocked with necessary supplies, coordinate maintenance or repair requests, and maintain a clean and professional workspace. Data Entry: Maintain accurate records, such as project documentation, invoices, and employee time tracking. Construction-Specific Tasks: Assist with permits, bids, and other project-related documentation. Maintain records for construction projects, including contracts, plans, and schedules. Coordinate with subcontractors, suppliers, and field teams. Client Relations: Provide excellent customer service to clients, subcontractors, and vendors, ensuring all inquiries are handled promptly and professionally. Compliance and Safety: Support compliance with safety and industry regulations by maintaining documentation and scheduling training or certifications when needed. Qualifications and Skills: Prior experience in a receptionist or administrative role within the construction industry is preferred, but not required. Excellent communication and interpersonal skills with a friendly and professional demeanor. Strong organizational and multitasking abilities, with attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with construction management software (e.g., Procore, Bluebeam) is a plus. Knowledge of construction terminology and processes is highly desirable. Ability to handle confidential information with discretion. Education and Experience: A high school diploma or equivalent; additional certifications in office administration or construction management are a plus. Minimum of 3 years of experience in a receptionist or office support role, preferably in the construction or related industry. Working Conditions: Primarily office-based, with occasional visits to project sites or vendor locations as needed. Full-time position, Monday through Saturday, from 10 AM to 5 PM. Why Join Us?We offer a supportive and collaborative work environment, opportunities for growth, and benefits. If you’re organized, proactive, and passionate about contributing to the success of a dynamic construction team, we’d love to hear from you! How to Apply:Please submit your resume and a cover letter detailing your relevant experience and interest in the role.

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