Job Description

Job Description

Job Description

Job Summary:

As our company continues to grow and attract new clients, we’re looking for a detail-oriented and proactive Administrative Assistant to support our expanding team.

The ideal candidate is organized, dependable, and enthusiastic about creating a smooth and professional experience for both our clients and colleagues. This role involves a mix of client-facing communication and behind-the-scenes support, so a flexible, can-do attitude is essential.

Key Qualities We’re Looking For:

• Self-motivated and able to manage multiple tasks with minimal supervision
• A team player who’s also comfortable working independently
• Strong communication and organizational skills
• Professionalism and discretion in handling confidential information
• Prior experience in an office or administrative setting is highly preferred

Duties and Responsibilities:

• Organize and schedule appointments on behalf of customers and staff
• Plan and assist in office morale boosting events for teambuilding
• Maintain Conference Room meeting times and availability for Departments. Ensures that minutes are taken when in attendance.
• Prepare and execute daily bank deposits.
• Assist Operations with updating and maintaining office policies and procedures
• Answer incoming calls and direct professionally
• Maintain general office supply inventory and order as needed
• Prepare communications such as emails, invoices, reports, etc.
• Create and maintain filing systems, either electronic or physical
• Execute post-office runs by processing and distributing all mail
• Update and maintain Zoho CRM accounts
• Assist with Implementation activities, such as device testing, as needed.
• Assist Management as needed, including assistance with the preparation of required reporting, presentations, etc.

Education and Experience:

• Proven experience as an administrative assistant or office admin assistant

Knowledge, Skills, and Abilities:

• Working knowledge of office equipment (example, printers and fax machines)
• Proficiency in MS Office (Excel, Word, and PowerPoint in particular)
• Experience with CRM systems (Zoho, Salesforce, etc.) is a plus
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask

Work Environment:

The noise level in the work environment is usually moderate as the employee works in an office setting, at an individual workstation, using a telephone and computer.

Physical Demands:

• Must be able to remain in a stationary position for most of the day
• Constantly operates a computer and other office productivity machinery, such as a printer/copy/scanner/fax machine
• This position requires occasional travel within and outside the office to retrieve mail from the PO box, send shipments, and make bank deposits as needed
• The person in this position frequently communicates via telephone

Avenu Summary:

With the backing of four decades of public sector expertise and corporate capability, Avenu has successfully supported government services. Avenu was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Avenu is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Avenu offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Avenu offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Avenu is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

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