Job Description

Graham Personnel Services is seeking a Bilingual HR Assistant for a growing company in the Triad!

Temp to hire opportunity

$25/hr

Bilingual in Spanish

The HR Assistant will support the HR department in a variety of tasks, including data management and reporting, onboarding and employee support, timekeeping and payroll, employee engagement, administrative support, communication, and coordination.

Data Management and Reporting:

1. Maintain and update the Data Validation Spreadsheet on a weekly basis, ensuring accuracy and completeness.
2. Prepare and send reports to the finance department as needed.

Onboarding and Employee Support:

1. Conduct New Hire Orientation sessions.
2. Assist individual employees with onboarding processes, particularly for temp-to-perm conversions.
3. Enter onboarding information into ADP and coordinate with IT and facilities for new hire setup.
4. Manage I-9 maintenance, review, and upload on ADP for e-verify.
5. Support managers with internal interviews.
6. Address employee concerns, discrepancies, and questions, helping them find solutions.

Timekeeping and Payroll:

1. Add employees into the ADP timeclock system.
2. Update timecards in ADP, addressing missing punches and coding errors.
3. Collaborate with Payroll to resolve discrepancies and ensure accurate payroll processing.

Employee Engagement and Events:

1. Plan and organize employee engagement activities and monthly birthday celebrations.
2. Create, lead, and organize employee engagement activities, agendas, and videos monthly.
3. Coordinate and take headshots for badges, the org chart, and the intranet.

Administrative Support:

1. Manage confidential information and support investigations as needed.
2. Assist with departmental transfers, pay rate changes, shift changes, and title changes.
3. Handle the distribution of paychecks to in-house employees and mail them out to offsite employees.
4. Coordinate and schedule appointments, meetings, and conferences.
5. Prepare and distribute internal and external correspondence.

Communication and Coordination:

1. Communicate updates, changes, and rules to supervisors, managers, and leads.
2. Collaborate with various departments such as Recruitment, Payroll, Benefits, and IT to ensure efficient office operations.
3. Provide support as an interpreter in any situation as required.
4. Send out all Team Sense notifications.

General Administrative Duties:

1. Manage and organize office files, documents, and records.
2. Greet and assist visitors, ensuring a positive first impression.
3. Coordinate and schedule appointments, meetings, and conferences.
4. Prepare and distribute internal and external correspondence.

Qualifications:

Education: High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

Experience: Previous experience as an HR Assistant or relevant human resources/administrative position.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent organizational and time-management skills.

Strong communication and interpersonal skills.

Ability to handle data with confidentiality.

Familiarity with HR software and databases, particularly ADP, is a plus.

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