Job Description

Salary: $60,000 - $70,000

Job Title: Field Administrative Assistant

Job #: 5390

Location: Pittsfield, MA

Category: Construction/Administrative

Position Type: Full-time, Direct Hire

Description:

Our client is currently seeking a Field Administrative Assistant to join their team. This is a full-time permanent position.

Job Responsibilities:

• Prepare and submit municipal permit applications and ensure compliance with local regulations.
• Serve as a backup support for Dig Safe permitting coordination.
• Draft, proofread, and format various types of project correspondence, including letters, submittals, and Requests for Information (RFIs).
• Organize, log, file, and distribute all incoming and outgoing project documentation to appropriate project team members.
• Coordinate the distribution of responses and project updates to field personnel.
• Receive, sort, and maintain filing systems for all project-related documents and records.
• Maintain a current directory and inventory of all purchased project materials.
• Assist with quality control documentation related to procurement and material verification.
• Support the project team with special assignments and general administrative tasks as needed.

Minimum Qualifications:

• High school diploma or equivalent required; additional education or training in office administration or a related field is a plus.
• Prior experience providing administrative support in a professional setting is required.
• Understanding of the construction industry or a related field is preferred.
• Strong organizational and follow-through skills, with the ability to manage multiple tasks and meet deadlines.
• Self-motivated and capable of working independently with minimal supervision.
• Detail-oriented with strong problem-solving abilities and a proactive mindset.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite, with strong skills in Excel and Adobe Acrobat or Bluebeam, and SharePoint.
• Experience with document management platforms such as SharePoint or Procore, and familiarity with accounting software like Foundation or similar systems, is preferred.

Hours & Benefits:

• M -F 7:30-4
• Health, Dental, and Vision Insurance
• 401(k)
• PTO
• In-Person

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