Field Administrative Assistant Job at Walrath Recruiting, Inc., Pittsfield, MA

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  • Walrath Recruiting, Inc.
  • Pittsfield, MA

Job Description

Salary: $60,000 - $70,000

Job Title: Field Administrative Assistant

Job #: 5390

Location: Pittsfield, MA

Category: Construction/Administrative

Position Type: Full-time, Direct Hire

Description:

Our client is currently seeking a Field Administrative Assistant to join their team. This is a full-time permanent position.

Job Responsibilities:

  • Prepare and submit municipal permit applications and ensure compliance with local regulations.
  • Serve as a backup support for Dig Safe permitting coordination.
  • Draft, proofread, and format various types of project correspondence, including letters, submittals, and Requests for Information (RFIs).
  • Organize, log, file, and distribute all incoming and outgoing project documentation to appropriate project team members.
  • Coordinate the distribution of responses and project updates to field personnel.
  • Receive, sort, and maintain filing systems for all project-related documents and records.
  • Maintain a current directory and inventory of all purchased project materials.
  • Assist with quality control documentation related to procurement and material verification.
  • Support the project team with special assignments and general administrative tasks as needed.

Minimum Qualifications:

  • High school diploma or equivalent required; additional education or training in office administration or a related field is a plus.
  • Prior experience providing administrative support in a professional setting is required.
  • Understanding of the construction industry or a related field is preferred.
  • Strong organizational and follow-through skills, with the ability to manage multiple tasks and meet deadlines.
  • Self-motivated and capable of working independently with minimal supervision.
  • Detail-oriented with strong problem-solving abilities and a proactive mindset.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite, with strong skills in Excel and Adobe Acrobat or Bluebeam, and SharePoint.
  • Experience with document management platforms such as SharePoint or Procore, and familiarity with accounting software like Foundation or similar systems, is preferred.

Hours & Benefits:

  • M -F 7:30-4
  • Health, Dental, and Vision Insurance
  • 401(k)
  • PTO
  • In-Person

Job Tags

Permanent employment, Full time, Local area,

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