Job Description

Grants Manager

The Grants Manager plays a critical role in a rapidly growing and fast-paced organization, working collaboratively across departments to ensure organizational effectiveness. Under the supervision of the Director of Institutional Giving, the Manager is responsible for developing and managing a pipeline of current and prospective grant funders that align with PPIL's priorities. Through planned research, identification, development, cultivation, stewardship, compliance, and reporting activities, the Manager will create proposals, develop budgets, and secure awards in support of PPIL's mission and operating goals.

A key fundraising position, the Grants Manager raises both restricted and unrestricted funds while also overseeing the financial record-keeping and grants-management process for all PPIL grant-funded programs. The manager facilitates communication among key leaders regarding programmatic commitments associated with each grant as well as the financial resources available to meet these commitments on time and with a high standard of excellence. This position provides support in developing and executing PPIL's institutional giving strategy, proactively seeking new prospects and funding opportunities that align with PPIL's mission and strategic objectives.

Essential Functions:

• Perform a full range of activities required to prepare, write, and submit grant proposals and reports that are responsive to funder guidelines, including:
• Building and maintaining collaborative relationships with institutional partners.
• Gathering information from program staff to articulate project goals, activities, outcomes, etc.
• Creating compelling and informative letters of intent and grant proposals for submission, including writing/editing all content and assembling documentation and budgets.
• Monitoring and reporting on grant budgets and expenses in collaboration with PPIL's Finance Department.
• Serve as a liaison across organizational departments on issues regarding grants:
• Ensure program staff are up-to-date and aware of grant opportunities and requirements.
• Work in collaboration with staff to write/review progress reports on existing grants.
• Work in collaboration with Development, Program, and Finance teams to ensure expenses are appropriately allocated and grant revenue is released from restriction.
• Attend meetings to develop relationships with program and senior staff, share funding related news, and gather useful program updates for interested funders.
• Establish strategic, long-term goals and annual objectives for Institutional Giving portfolio in collaboration with Director of Institutional Giving. Conduct regular and ongoing portfolio analysis, communicate outcomes and challenges, and forecast results as needed for reporting and planning.
• Perform prospect research on current, lapsed, and prospective institutional partners to identify viable fundraising opportunities.
• Assist in coordinating and hosting site-visits, donor meetings, and other Institutional Giving activities as assigned.
• Maintain timely and accurate records on current donors and potential donors to support ongoing activity and future fundraisingincluding revenue projections, planning, tracking, and reporting.
• Train and supervise staff as assigned, including but not limited to Grants Specialist.
• Demonstrate an understanding of and commitment to remain informed about PPIL protocols, policies, and procedures.
• Demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.

Other Responsibilities:

• Maintain a deep understanding of the organization's history, programs, current initiatives, and strategic priorities.
• Keep abreast of data, research, statistics, and information about issues, trends and community needs relating to target populations and program services.
• Support internal Development team by providing access to proposals and reports that contain key program information, metrics and data points.
• Develop and maintain a basic grant-making manual that outlines business rules that govern grant-related policies, procedures, and updates.
• Oversee maintenance of institutional funder records, grants calendar, and related management platforms using Salesforce, NetSuite, and other online databases.
• Work closely with PPFA and serve as subject matter expert in grants tracking and database transition.
• Oversee post-award management, including contract review and execution, gift processing, accurate gift and pledge entry, and timely and appropriate acknowledgement of gifts.
• Other duties as assigned.

Physical Demands: The physical demand characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment, noise level is usually low. The position will usually be working with general office equipment, including computers, phones, and printers. While performing the duties of this job, the employee is regularly required to stand, walk, talk, read, see and hear. The employee is frequently required to use hands and fingers to type, handle, or feel and reach. The employee is regularly required to sit. The employee must occasionally lift and/or move up to 25 pounds.

Supervisor: Director of Institutional Giving

Status: Full time. Exempt from the provisions of wage and salary regulations.

Qualifications:

Education/Experience:

A minimum of 3-5 years of experience with grants administration and/or compliance (government grant experience) required. Bachelor's degree and high school diploma/GED required. Grant writing experience required. Nonprofit or philanthropic experience required. Ability to think and problem-solve creatively. Strong project management and time management skills; highly organized and detail oriented. Ability to set and revise policies and procedures while brokering buy-ins from all stakeholders.

Demonstrated capacity to frame complex situations and present options. Effective written and oral communication skills. Ability to provide guidance to people with a wide range of cultural backgrounds, training and experience. Enjoy working independently and as part of a team.

Proficiency with Microsoft Office required (Word, Excel, Outlook and PowerPoint). Experience with Salesforce.com or other CRM systems (Raisers' Edge, Donor Perfect) desired. Technology skills must include expert-level Excel, and other Microsoft Office programs, and a strong ability to evaluate and learn new systems.

Professional Qualities:

Ability to create compelling proposals and accurate reports, as well as business correspondence, and procedural manuals. Ability to effectively present information and respond to questions from internal and external parties at all levels. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to perform with a high degree of accuracy and attention to detail. Ability to forge collaborative working relationships, addressing problems with and through colleagues with multiple professional backgrounds. Commitment to the goals of Planned Parenthood.

They must possess the ability to see and understand all points of view, a strong grants administration background, excellent writing skills, and a strong track record of success. This individual will have strong collaboration and problem-solving skills and will provide seasoned guidance on compliance issues as well as key operational best practices.

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