Job Description

Our Client, a Coatings and Paints company, is looking for a HR Assistant for their Pittsburgh, PA location.

• I-9 Compliance Support
• Collaborate with the I-9 audit team (Note: this position will not conduct the audit).
• Assist in educating managers on proper I-9 completion.
• Follow up with managers to ensure I-9 forms are completed for all new hires.
• Monitor reports to track upcoming I-9 deadlines and send timely reminders (within the 3-day window).
• Resolve any issues related to the Workday–E-Verify integration, including correcting errors.
• Maintain a working knowledge of acceptable work authorization documents for I-9 verification.
• HR Invoice Management
• Receive HR-related invoices or charge notifications (e.g., background checks, labor law posters).
• Create purchase orders (POs) and route them to the appropriate approvers.
• Communicate with vendors regarding proper invoice submission procedures (most are familiar).
• Allocate invoice charges accurately across business units.

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