Job Description

Our financial service client in Center City Philadelphia is seeking an Office/Administrative Assistant on a temp to hire basis. This role plays a key part in ensuring the smooth day-to-day operations of the office while providing high-level administrative support to senior leadership. It will encompass a wide range of responsibilities, from providing administrative support to maintaining and ensuring the office remains an organized, welcoming, and productive environment for all.

• Salary: $27-$28/hour
• Hours/Schedule: in office Mon-Fri 8;30 to 5 (may need to arrive early or stay late for office events) Key

Responsibilities :

• Act as the first point of contact for visitors, offering a warm welcome and professional assistance. (Hospitality mindset)
• Handle incoming calls, manage voicemails, directing them to appropriate team members or taking messages as needed. (Customer service focused)
• Maintain cleanliness and organization of the kitchen, common areas, and conference rooms. Ensure these areas are stocked with necessary supplies (office/snacks) and ready for use.
• Follow up with housekeeping and maintenance concerning facilities and building matters.
• Efficiently manage the distribution and dispatching of mail and packages.
• Assist in the organization and execution of internal events.
• Enroll guests, create security badges, and work with team members on coordinating visits.
• Provide administrative support including calendar management, travel coordination, and expense reporting as needed.
• Perform additional tasks and responsibilities as required by business needs or as directed.

Required Skills:

• Excellent communication and interpersonal skills
• Strong organizational abilities with attention to detail
• Proactive and resourceful with a solution-oriented mindset
• Experience with administrative and or coordinator responsibilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with technology; ear piece to answer phones while not at front desk or remote
• Minimum of one (1) year prior related experience in a customer service/hospitality

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