Residential Office Manager
A private, high-net-worth principal based in the Hamptons, NY is hiring for an Office Manager. This role will oversee day-to-day administrative operations and ensure smooth functioning across facilities, finance coordination, employee support, and vendor management. This role is pivotal in keeping the organization running efficiently and creating a supportive environment for all staff and guests.
Location: Hamptons, NY
**Relocation package and onsite housing available if needed**
Onsite daily Monday – Friday
Salary commensurate with experience : $100-200k base range + discretionary bonus + health/dental benefits, 401k with match, 2 weeks vacation
Hours: around 8am-4pm with flexibility
Ideal background:
Key Responsibilities
Finance & Budgeting
• Review, process, and submit invoices; ensure timely payments in coordination with
vendors
• Develop and manage the annual maintenance budget; track actual spend vs. budget
• Approve team expense reports and manage petty cash process
• Generate quarterly spending and savings reports
• Oversee credit card management for eligible staff
• Maintain and reconcile a monthly cash log
Technology & Inventory Management
• Maintain inventory of technology and equipment; track all employee device records
• Order and set up phones, laptops, and other tech devices for new employees
• Manage offboarding tech return and deactivation process
Vendor & Facility Management
• Schedule and coordinate all seasonal vendor work and recurring maintenance
• Track vendor certificates of insurance and workers’ compensation expiration dates
• Maintain calendar of on-site vendor visits and work
Staff & Administrative Oversight
• Supervise and support 1–2 junior office administrators
• Approve PTO requests and maintain accurate records of employee time off, overtime,
and holiday shifts
• Coordinate housing arrangements for staff and guests
• Ensure adherence to document retention policies and procedures
• Coordinate personal chef contract and schedule
Team & Culture
• Plan and execute team culture-building activities and events
• Maintain and enhance a positive and organized workplace environment
Qualifications
• 3+ years of experience in office or operations management
• Strong budgeting and expense management skills
• Experience managing vendors, contracts, and insurance compliance
• Proficient with technology management and inventory systems
• Excellent organizational and multitasking abilities
• Strong interpersonal and team leadership skills
• Proficient in Microsoft Office, Google Workspace, and expense tracking tools
• Ability to maintain confidentiality and handle sensitive information
• Prior experience supervising administrative staff preferred
• Familiarity with facilities management or property operations
• Experience in a dynamic, fast-paced environment
Please submit your resume to apply!
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