Job Description

Chief of Staff

Organization: Israel on Campus Coalition (ICC)

Location: Washington, DC (hybrid)

Travel: Up to 40% with senior executives

Reports to: CEO (Jacob Baime) and COO (Ian Hersh)

Direct collaboration with: Senior leadership team, including Research, Field, Legal / Compliance, Finance, Digital / Comms, and external coalition partners

Why This Role

ICCs leadership is managing an extraordinary volume of strategic, operational, and external engagement activity including travel, board meetings, donor relations, coalition briefings, and media work. The Chief of Staff (CoS) will bring clarity, coordination, and follow-through to the CEO and COOs work, driving organizational alignment, ensuring nothing falls through the cracks, and making our senior team more effective and focused.

Top Outcomes in the First 90 Days

• Operating rhythm established weekly priorities, decision logs, and prep / debrief cadence for CEO / COO.
• Calendar mastery across time zones, including proactive scheduling, holds, and conflict management.
• Executive travel coordination design and support efficient itineraries for senior executives (up to 40% travel).
• Board & donor operations manage briefings, materials, follow-ups, and communications.
• Cross-team coordination ensure interdepartmental projects stay on track and aligned with leadership goals.
• Security and vendor logistics single point of contact for high-priority coordination across ICC and partners.

Core Responsibilities

Executive Operations & Coordination

• Manage complex calendars for CEO and COO; prioritize meetings and ensure preparation materials are ready.
• Draft correspondence and ensure high-stakes communications are polished, accurate, and timely.
• Prepare concise briefing memos for key engagements; capture decisions and follow up on action items.

Major Event Programming & Logistics

• Lead the planning and execution of ICCs major national events, including leadership summits, retreats, conferences, and coalition convenings.
• Coordinate across departments to develop agendas, manage speakers, oversee production logistics, and ensure flawless on-site execution.
• Partner with external vendors and venues on contracts, AV, catering, security, and travel arrangements.
• Manage timelines, budgets, and staff assignments to ensure seamless delivery and a professional attendee experience.

Travel & Event Logistics

• Plan and coordinate executive travel, including flights, accommodations, venues, and event logistics.
• Occasionally accompany senior executives (up to 40% of time) to provide ontheground coordination and operational support.
• Create and maintain detailed itineraries and contingency plans for travel and events.

Board, Donor, and Partner Engagement

• Oversee board meeting logistics: materials, decks, invitations, minutes, and followups.
• Support donor communications and meeting prep, ensuring thankyous, followups, and deliverables are completed.

Cross-Organizational Coordination

• Run ICCs Operations & Intelligence Briefs: agendas, notes, and nextstep tracking.
• Serve as a connective tissue between departments ensuring clarity, accountability, and progress.

Systems & Process Management

• Maintain organization across Google Workspace and Box; ensure consistent file structure and documentation.
• Implement lightweight project management tools to track priorities and key deliverables.

Confidentiality & Professionalism

• Handle all sensitive information and logistics discreetly, with the highest degree of judgment and trust.

Qualifications

• 710+ years in a Chief of Staff, Senior EA, or Executive Operations role supporting Csuite leaders.
• Proven success managing complex schedules, travel, and confidential correspondence.
• Strong writing, communication, and analytical skills.
• Expert with Google Workspace and Box, plus familiarity with project management software.
• Highly organized, anticipatory, and calm under pressure.
• Willingness and ability to travel up to 40% of the time with senior executives.
• U.S. work authorization and ability to pass a background check.
• Bonus: Experience in Jewish communal life, proIsrael advocacy, campus affairs, public policy, or highprofile nonprofit or political operations.

What Success Looks Like

• The CEO and COOs time and attention are consistently focused on the most strategic priorities.
• Board, donor, and coalition partners experience seamless coordination and polished communication.
• Organizational alignment improves meetings are effective, followups are completed, and information flows clearly.
• Executive travel and events run smoothly and efficiently, without friction.

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